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Recovery Funds Reporting Requirements
For American Recovery and Reinvestment Act (ARRA) Projects and Programs
All projects and programs receiving ARRA funding as per the Montana Reinvestment Act (House Bill 645) section 54 are subject to reporting requirements.
While each program may have different reporting requirements (quarterly, financial, completion reports, progress reports), all programs must include the minumum ARRA required information in all reports. Therefore any contracts entered into with a Grantee must contain the following language:
Monthly Recovery Funds Reports
No later than the first Friday of each month during the term of this Agreement, the Grantee must report, at a minimum, for itself and all contractors, subcontractors, and subrecipient entities, the following information:
(1) The dollar amount of all contractor invoices;
(2) The supplies delivered and the services performed;
(3) An assessment of the completion status of the work;
(4) An estimate of the number of jobs created and the number of jobs retained as a result of the Recovery funds:
(i) “Jobs created” means the cumulative new positions created and filled, or previously existing unfilled positions that are filled, for each project, as a running total over the life of the project, expressed as “full time equivalent” (FTE), calculated cumulatively as all hours worked (jobs created cumulative work hours) divided by the total number of hours in a full time schedule, as defined by the Grantee.
(ii) “Jobs retained” means the cumulative previously existing filled positions that are saved/retained for each project, as a running total over the life of the project, expressed as FTE, calculated cumulatively as all hours worked (jobs saved cumulative work hours) divided by the total number of hours in a full time schedule, as defined by the Grantee.
(iii) The Grantee must report the FTE (job counts should be converted to full-time equivalents), cumulative work hours, and total number of hours in a full time schedule, as defined by the Grantee, for both jobs created and retained.
(iv) Temporary construction jobs should also be converted to annualized full-time equivalents. For example, 20 full-time jobs on a three-month project count as 5 full-time equivalent annualized jobs; and
(5) Name and physical location of all contractors, subcontractors, and subrecipient entities engaged in any of the activities described in Section 6 SCOPE OF WORK.
Please visit the program's Reinvestment Act web site or contact the program manager to obtain a copy of the exact contract language and reporting form specific to the program which may have additional reporting requirements. All the Commerce Reinvestment Act program web sites can be accessed from the Montana Department of Commerce Recovery and Reinvestment Home page at http://recovery.mt.gov/commerce/.